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Item # 1


YALSA Board of Directors Meeting


Conference Call


4:30 – 6:00 PM (Eastern) August 12, 2008

Topic: Minutes from the 2008 Annual Conference

Background: These minutes have been submitted by the Secretary for Board approval. Minutes are the official record of the Board. It is important that they be as accurate as possible. Any oversights or errors should be identified and corrected for the permanent record.

Action Required:
Consent

Annual Conference 2008, Anaheim

YALSA Board Meeting

MAJOR MOTIONS

SESSION I

June 28, 2008

Motion 1


MOVED by Sarah Debraski, and seconded by Kimberly Patton to adopt the agenda with flexibility. Motion passed.

Motion 2 – Consent Items (Board Document #s 1-6)


MOVED by Judy T. Nelson, and seconded by Dawn Rutherford, to accept the consent agenda, items 1-6 as written. Motion passed.

Motion 3 – ¹ú²úÊÓƵÍøCouncil (Board Document #8)


MOVED by Paula Brehm-Heeger, and seconded by Nick Buron, to allow Christine Allen, as our YALSA Council Representative, to vote her conscience on council elections. Motion passed.

Motion 4 – IFLA Representative (Board Document # 10)


MOVED by Debraski, and seconded by Maria E. Gentle, and voted to put forth Dr. Lesley Farmer as the YALSA IFLA Representative to the Section on Literacy and Reading and Thomas Bartelmess be the YALSA IFLA Representative to the Section on Children and Young Adults. Motion passed.

Motion 5 – Adoption of FY'09 Budget (Board Document # 9)


MOVED by Buron, and seconded by Mary Hastler, and voted to approve the adoption of FY'09 Budget as outlined in item #9. Motion passed.

Motion 6 – Strategic Plan (Board Document # 12)


MOVED by Debraski, and seconded by Erin Helmrich, and voted to adopt the Strategic Plan as presented in Document #12. Motion passed.

Motion 7 – Special Presidential Recognition (Board Document # 11)


MOVED by Allen and seconded by Rutherford, and voted to approve the special Presidential Recognition in concept and direct Beth Yoke to work with Brehm-Heeger to refine the wording. Motion passed.

Motion 8 – Mentoring (
Board Document # 13)


MOVED by Gentle, and seconded by Hastler, to appoint the Professional Development Committee to develop guidelines for implementing a pilot mentoring program that includes a reverse mentoring opportunity for implementation in FY 2010 Motion failed.

Motion 9 – Mentoring
(Board Document # 13)


MOVED by Michele Gorman, and seconded by Hastler, and voted to direct the President to appoint a task force to develop guidelines for implementing a pilot round of a mentoring program that includes a reverse mentoring component for implementation in FY'10. Motion passed.

Motion 10 – Updating Executive Committee Responsibilities
(Board Document # 14)


MOVED by Helmrich and seconded by Gorman, and voted to accept the updated Executive Committee responsibilities as amended and direct Organization & Bylaws to work with the YALSA staff to ensure the YALSA Handbook reflects these changes. Motion passed.

Motion 11 – Research Focused Publication
(Board Document # 15)


MOVED by Buron, and seconded by Patton, and voted to approve the establishment of a research journal for YALSA, including the creation of a Member Editor position, and to direct the Research Committee to create a Mission Statement and refereeing process for the journal and submit to the Board for approval at the 2009 Midwinter Meeting, and to direct the Executive Director to oversee the creation of a website for the journal and to assist the President in a search for the Member Editor. Motion passed.

Motion 12 – Re-inventing the Train the Trainer Program
(Board Document # 16)


MOVED by Rutherford, and seconded by Helmrich, and voted to accept the findings of the SUS Evaluation Task Force and thank them for their hard work which we greatly appreciate. Motion passed.

Motion 13 – SUS
(Board Document #16)


MOVED by Gentle, and seconded by Allen, and voted to extend the Board meeting until item #16 is resolved. Motion passed.

Motion 14 – SUS
(Board Document #16)


MOVED by Patton, and seconded by Rutherford, and voted to establish a task force to envision a new YALSA trainer program including goals, objectives and outcomes. Motion passed.

SESSION II

June 30, 2008

Motion 15 – BBYA Charge Update (
Board Document #23)


MOVED by Nelson, and seconded by Gentle, and voted to accept the request for board action regarding the policy changes for BBYA. Motion failed.

Motion 16 – BBYA Workload Structure
(Board Document #23)


MOVED by Nelson, and seconded Patton, and voted to create a sub-committee of the Board to review the nomination structure for BBYA in order to handle the workload issue. Motion passed.

Motion 17 – Updating the Printz Charge
(Board Document #21)


MOVED by Nelson, and seconded by Rutherford, and voted to accept the proposal to change/update the Printz charge as written in Document #21. Motion passed.

Motion 18 – Quick Picks
(Board Document #22)


MOVED by Buron, and seconded by Hastler, and voted accept the language of the Quick Picks policies to be changed to read “Books should be evaluated by subject, cover art, readability, format and style. Teen feedback is encouraged.” Motion passed.

Motion 19 – Second Life Task Force Recommendations
(Board Document #29)


MOVED by Debraski, and seconded by Nelson, and voted accept the Second Life Task Force report with tremendous thanks. Motion passed.

Motion 20 – TAGS Committee
(Board Document #20)


MOVED by Gentle, and seconded by Patton, and voted to instruct the incoming Board liaison to work with the TAGS Committee to begin a discussion about moving to an Interest Group. Motion passed.

Motion 21 – TAGS Committee
(Board Document #20)


MOVED by Nelson, and seconded by Gentle, and voted to accept the charge as written from "To provide a forum for the learning, discussion and promotion of TAGs as a critical part of library service to all teens." Motion passed.

Motion 22 – Long Range CE Plan for Conferences
(Board Document #17)


MOVED by Nelson and seconded by Gorman, and voted to direct Debraski to consider the comments from the Board regarding long range CE planning for conferences and institutes. Motion passed.

Motion 23 – Goals and Guidelines for New Endowment
(Board Document #18)


MOVED by Nelson and seconded by Allen, and voted to accept in concept document #18 as submitted by the sub-committee of the board with the caveat that the name be adjusted to read "Leadership Endowment" and include a statement of historical background for the foundation of the endowment. Motion passed.

Motion 24 – YALSA-TV Proposal
(Board Document #19)


MOVED by Gorman, and seconded by Helmrich, and voted to accept recommendations to create a task force as suggested in action item #19 and provide a preliminary report due Fall Executive'08. Motion passed.

SESSION III

July 1, 2008

Motion 25 – Board Responsibilities
(Board Document #24)


MOVED by Helmrich, and seconded Hastler, and voted to create a sub committee to look at Board member responsibilities in more detail, wording, etc. Members are Michele Gorman, Mary Hastler and Paula Brehm-Heeger (chair). Motion passed.

Motion 26 – Direction for FAC
(Board Document #28)


MOVED by Debraski and seconded by Patton, and voted to direct Hastler to work with the FAC chair to develop specific ideas to support the Advocacy campaign and report back for the Fall Executive Meeting. Motion passed.

Motion 27 – Post MLS Certification
(Board Document #30)


MOVED by Gentle and seconded by Nelson, and voted to accept the Post MLS Certification recommendations as reported in item #30 with our thanks. Motion passed.

Motion 28 – Extend Meeting


MOVED by Nelson, and seconded by Gentle and voted to extend Board III for fifteen minutes. Motion passed.

Motion 29 – Board Meeting Adjournment


MOVED by Gorman, and seconded by Helmrich and voted to adjourn board meeting. Motion passed.

Motion 30 – Input for Evaluation of Executive Director


MOVED by Linda Braun, and seconded by Francisca Goldsmith and voted to go into Executive session. Motion passed.

Motion 31 – To Adjourn from Executive Session


MOVED by Melissa Rabey, and seconded by Patton and voted to end the Executive session. Motion passed.

NOTES


Board I: Sat. 2:30 - 5:30 in the Convention Center, room 205B


Members present: Christine Allen, Paula Brehm-Heeger, Nick Buron, Sarah Debraski, Maria Gentle, Michele Gorman, Mary Hastler, Erin Helmrich, Judy Nelson, Kim Patton, Dawn Rutherford, Sara Ryan, Beth Yoke


Guests: Ruth Cox Clark, Judy Saskas, Francisca Goldsmith, Linda Braun, Audra Caplan


Mega issue discussion: How should YALSA assist the career growth of librarians committed to teen services long-term? (Agenda item #7)


Information exchange: ¹ú²úÊÓƵÍøBARC Representative Audra Caplan


Board II: Mon. 10:00 - 12:30 in the Convention Center, room 206B


Members present: Christine Allen, Paula Brehm-Heeger, Nick Buron, Sarah Debraski, Maria Gentle, Michele Gorman, Mary Hastler, Erin Helmrich, Judy Nelson, Kim Patton, Dawn Rutherford, Sara Ryan, Beth Yoke


Guests: Kelly Czarnecki, Walter Mayes, Jen Hubert, Diane Robertson, Connie Mitchell, Lynn Rutan, Cindy Dobrez, Rollie Welch, Trica Suellentrop, Louise Brueggemann


Discussion Items not resulting in motions:


Item #25.Realigning Resources for Strategic Plan


Item #26.Chair Training Recommendations


Item #27.Draft Chair Guide Next Steps


Item #31.Pre-Conference Committee Reports


Item #32.Recognizing New YALSA Awards


Board III:Tues. 1:30 - 3:30 in the Convention Center, room 205B


Members present: Christine Allen, Paula Brehm-Heeger, Nick Buron, Sarah Debraski, Maria Gentle, Michele Gorman, Mary Hastler, Erin Helmrich, Judy Nelson, Kim Patton, Dawn Rutherford, Sara Ryan, Beth Yoke


Guests: Melissa Rabey, Linda Braun, Francisca Goldsmith, Terri Kirk


Information exchange: ¹ú²úÊÓƵÍøExecutive Board Representative Terri Kirk